Workforce Management Guide In Pandemic
As the world's economy begins to get unsettled but still moving forward amid the covid-19 disruption, and large and midsize organizations begin to reconstruct their workforces and supplier relationships to adopt to a new normal business scenario, we may see an adjustment and shift of focus on their flexible, non-employee workforces.
We do not know what organizations’ extended workforces (a mix of temporary staffing, service provider or independent contract workers and a mixture of field force) will look like by the time the pandemic gets over (and it is something that will certainly differ by industry segment/type of business and even individual company).
Organizations that are recognizing that their visibility into their extended workforce is incomplete may be wondering about how this problem can be overcome, fairly quickly and at the least cost possible. As any good procurement practitioner knows. Mobile workforce management have become a new normal which gets even more complex to manage because you do not have any idea as to what time your employee are working are they working or their regular shifts or they busy lying down on their couches or even they are working or not. So, with all your related concern this can help you to some extent. To start let's just know what workforce tracking or monitoring is ??
What is workforce monitoring?
Workforce monitoring is kind of technology that actively trackforce your employees' behavior, performance and backgrounds, health and locations earlier it was used for field forces specifically but now it is used for each and every employee maintaining a tracking system for those who are working remotely. Businesses often turn to workforce monitoring by tracking solutions to maintain legal compliance, data security and employee productivity, punctuality.
You can monitor your workforce through various means, like background check services and employee monitoring software and their attendance and office shifts; many businesses use a amalgamation of both.
Adapting Processes to Remote Work Monitoring
There is no single great way to work remotely with effectiveness. The methods and tools you use to handle your daily tasks and projects depend entirely on your own way of work and on your company’s policies that they follow.
There is no such thing as a tool that is just for remote workers. Frankly, they’re not that different from what you would normally use in the office. You can probably use software in which they provide admin panels and a dashboard to the superior to manage there inventory and human resource. Well especially to workforce that are currently on remote work , you can use GPS system to track the location of the employee and can provide barcodes by which they log in to there systems at there office timing with real time tracking. Earlier when the workplace was operating security guards and bio metrics are used to track in and out timing of the employee but the remote working this problem arise the most but you can use some software at a low price to solve this problem.
What worked for us or someone else might not be as effective for others, but it can help you to know where to start and find out what you have been missing on monitoring from your remote work process.
To uplift you to find innovative solutions, we will take you through all the steps you need to know about remotely work monitoring on a project from start to finish.
Advantages of remote work monitoring
Employee monitoring in a remote environment has great benefits for both individuals and the company.
Knowing that the time they spend working productively is being tracked means that remote employees are more accountable to their output each day and should be scheduling their whole day work. Therefore, they are much more likely to be motivated and produce greater results on a daily basis.
Beyond that, freelancers and independent contractors can take best peace of mind in time tracking and employee monitoring. They can rest assured that their work hours are being tracked and documented. This means that they are much less likely to face issues when it comes to giving justification and remuneration. A network should be created to stay connected with the employees timely by scheduling daily or on alternated days meeting for this purpose you can use software like Zoom, Microsoft Teams, Click Meetings, and Demio.
Remote staff monitoring also helps to build trust between employee and employer. As an employer, you can know that the work you are paying for is being completed on time and as efficiently as possible as you were expected when they were working on the offices.
This same principle applies to agencies when it comes to client billing and payment. Timesheets and activity reports can be shared with clients so that they can clearly monitor any project’s progress, and see on which parts of the process require the most time and resources. As an client agency, this can gives you more logic for future estimates, as well.
Remote monitoring also provide huge benefits when it comes to management employee. Team leaders and business owners can focus on core tasks, which helps increase efficiency overall performance, rather than wasting time micromanaging all activities.
How to implement remote monitoring: Best practices
If you ponder about how to implement remote monitoring policies in your company, here are some steps that you should follow:
- Initially, you think about why you want to implement time tracking in your company — is it to keep an eye on employee's productivity, monitor their performance, increase billing, or may be for some other reason?
- Once you have identified your perfect reason for implementing the policy in your organization, look for software that has the necessary features to help you in accurately monitor your workers and provide information for your goal that you have set for them. These features could be URL and application monitoring, activity tracking, or purely basic time tracking features and have a track on which time hour do their productivity are the best. You can have a look at one leading remote worker monitoring option below which is best known i.e Tata Tele there Workforce Tracking Services helps you get real-time location information through GPS tracking solutions of your field force as well as for your remote work team. You can not only track, but also manage their routes and distribute workload and can track what time they are doing during their office timing.
- Once you have found the right fit for your company, it is time to introduce the policy to your staff. When doing this, it is best to frame the introduction of remote staff monitoring as a enormous positive addition to your company. Talk about how this will empower individuals to be more accountable and responsible, and that the best performers will be able to shine more clearly which will be decided by there performance.
- After introducing the policies, check in weeks and months or you can check it daily as well so your team get a chance to give feedback. You can also use this time to discuss what you have learned about work patterns and productivity of your employee since you have started monitoring.
