Tips For Email Productivity

27.05.21 03:16 AM By Sakshi

The Top Most Helpful Email Productivity Tips

New Delhi, India

Email Productivity

Email productivity is measured by your capacity to amplify efficiency and get more extra done in your inbox message in a shorter time. With the stream of emails sent and received every day and the increasing demand for virtual communication, email productivity has never been more important. 

Here are the most helpful email productivity tips:

 1. Read Getting Things Done by David Allen

 2. Minimize Your Inbox

 4. Setup Quick Step Folders in Outlook

 5. Setup Rules in Outlook

 6. Turn Off All Email Alerts

 7. Use Wunderlist to Organize Your Tasks

 8. Try

 9. Stop Sending Unnecessary Emails

 10. When Sending Email, Think Through the Process

 11. Stop Checking Your Email First tool in the Morning

 12. Incorporate Time Blocking

1. Active Inbox (for Gmail): Active Inbox is an add-on for Gmail that gives you more choice to turn mail into tasks. Say your house agent emails you asking what properties you want to see tomorrow. You don't want to deal with that message right now, but it's foremost to do today. Active Inbox puts new buttons in Gmail that let you put down a deadline of "today" on that message. You can also add subtasks information to it, such as "review property listings to view tomorrow" so that you don't have to go over the whole message when you're ready to reply. You can also use and go through some Email Security Software such as Symantec Email Cloud SecurityTrendMicro, SpamTitan, Proofpoint, Cisco, Mailguard, and many more.  If that's your most important message for today, you can also drag and drop it at the top of your inbox, so it's forward and centre.

2. Boomerang (for Gmail)Boomerang for Gmail tracks messages you send, alerts you if a beneficiary doesn't reply, and lets you plan when to send an email you draft ahead of time. This add-on service for Gmail is great for business people who don't need a full-scale email marketing tool but do need help keeping the pathway of messages they send. You can use Boomerang for free if you're ok with only tracking 10 dispatches per month. Paid accounts are limitless and come with advanced quality, too.

3. Crystal (for Chrome): Crystal, which is a browser plug-in, tells you regarding the person you're emailing so you can renewal your tone to suit them. Does the person prefer short and direct transmission or an intimate and chatty approach? Crystal learns about your email recipient based on their online persona and then encourages phrases to use that will interest them. While it isn't a trustworthy method for writing better emails, it could help you make occupy with new clients and workmates. It's free to try, but you'll need a paid account in combination with CRMs, LinkedIn, and Gmail.

4. Discovery (for Chrome): Chrome plug-in Discovery tells you about the people who email you, based on their details from LinkedIn, Gmail, Twitter, and Facebook. When a new email arrives, you can see whether you and the sender distribute any common friends. You can also see whether they've tweeted not long ago and what they said. If you exchange messages frequently with our people who are "loose ties," this is a great app to help you hold on top of your email game.

5. Drag (for Gmail): Drag turns Gmail into a kanban board. Your emails enhance cards that you can move around the board to hold on to the track of their status. You can make columns for emails that you must reply to the consumer, messages that are unresolved. If you think of yourself as a visual starter or you control an email account with several people, Drag could be a great fit.

6. Edison Mail (for Android, iOS): Edison Mail is a loose mobile email client app for Android and iOS. You can connect with virtually any email account to it, and multiple accounts at that place. The app has a few special attributes, such as a concentrated inbox view, a well-known unsubscribe button, and an assistant that sorts messages automatically into categories such as Travel, Packages, and Bills & Receipts. This is a great email app to consider if you command your email often from a mobile device.

7. eM Client (for Windows): eM Client is right up your alley. This email client app for Windows includes language translation attributes. It's also one of the perfect apps you'll find for putting email, calendar, contacts, and tasks into one interface. It's only available as a variant for Windows, and while the nearly $50 price may sound high, it's a one-time fee rather than a recurring subscription.

8. Front: The Front is an email app for teams. It's designed for groups of people who manage an inbox together, such as a small business where everyone responds to emails sent to a generic company address. Front not only lets a team of people access the same inbox but also delegates tasks, such as assigning the job of replying to an email to a particular person.

9. Hiri: Hiri is an email customer app for any Microsoft email: Office 365, Microsoft Exchange,,, Hotmail, and MSN. It gives you a beautiful interface with a dashboard-like view that provides you insight into what's going on in your inbox. It also lets you rotate emails into tasks.

10. Hiver (for Gmail): Hiver is an email app for groups that share an inbox and individually use Gmail. In other words, multiple people can control one email account. You could use Hiver to allow a few people to arrange incoming emails to your company's "help" or "support" email addresses. 

11. Mailbird (for Windows): Mailbird is an email client app for Windows that lets you customize the watch of your inbox. You can connect to multiple email accounts and streamline the whole thing into one view. One novel attribute is called Speed Reader. Mailbird can merge with famous business apps, too, such as Asana and Slack.

12. Missive: The Missive is another group email client app (like Hiver and Front), although it's different because you can associate it to not only email accounts but also create social media accounts. That way, multiple people in your group can control not only incoming emails, but also mentions and direct messages on Twitter, posts on Facebook Page, and SMS messages via Twilio. 

13. Polymail (iOS, macOS, web)Polymail is an email client app for sales groups. It has an option to join Salesforce so that you can pull in relevant detail about the people you need to email. It also way emails, allowing you to know when someone opens a message you sent. 

14. Postbox (macOS, Windows): Postbox is an email client app that you eyeshot all your email accounts in one place. It has a customizable topic so you can make it more agreeable to your taste. You can also arrange your inboxes however you want and open multiple messages in unconnected tabs. When you buy a license to Postbox, you can utilize the app on macOS, Windows, or both. 

15. SaneBox: SaneBox works behind the scenes to push  irrelevant messages to a committed folder before they ever hit your inbox. That way, only helpful messages land in your inbox. SaneBox never deletes messages without your permission.

16. Spike (Android, iOS, macOS, Windows, Web): Spike gets you as far gone away from it as practicable. Spike, which used to be called Hop, created your emails to look like text variants. Replies look like chats instead of long-lasting threads. For example, it gives you a choice for adding animated GIFs and images easily. 

17. WiseStamp: WiseStamp is a plug-in tool that lets you create a professional stamp for any email account when you have used it. It's free to use, although paying members to get multiple signatures, the capacity to assign them to email addresses, professional templates, no ads, and added their attributes.

Benefits of Email Tracking

1. Email tracking saves time: No one wants to get multiple brush up emails when they haven’t even opened the first one. Email tracking permits you to see whether your first email was amazing enough for your recipient to open. By preventing worthless follow-up emails, email tracking saves time both for the sales rep and the email recipient. Reaching out to them at that point, when they’re thinking about your proposal, makes that discission much more relevant and punctual. 

2. Email tracking provides context: Email tracking provides you with advantageous insight into your email interactions with contacts, networks, customers, or prospects. You can use this insight to strengthen your outreach by catering to their particular connection with you.

  • If you see that a contact has opened your email multiple times in one day, you can come after up while you're top-of-mind. 

  • If you included links or additions in an email before a meeting, you can see if your contact has observed them. 

  • If you sent a follow-up email, you can control if the recipient is analyzing what you sent.

3. Email tracking provides unique insight: Let’s face it, writing emails can be disheartening and frustrating. It's easy to struggle with how to start or what to say to fill in that white space. With Sales Hub Email Tracking, you're provided with more than just marketable information about your contact’s engagement with your emails. You also get to see their profession in the past, all information about their company, their Twitter feed and other social profiles, your email history with them, and any other detail that they chose to distribute with you.

Strategies to Improve Your Email Productivity

There are 4 Strategies to Improve Your Email Productivity:

1. Rethink Your Subject Line: When it comes to crafting the subject line for your emails, you need to begin thinking more like a journalist does when they write captions for a story. You need to tell recipients as much as possible in as few words as you can control, trying to communicate the entire email in one sentence.

2. Establish Addressing Rules: One of the most annoying phases of email can be when you're copied on a limitless series of replies to a group of people. Every time someone replies, everyone's inbox gets resounded. While that can be unavoidable at times, there are some rules you can begin with about who needs to pay attention to that email to take an action and who is just copied for descriptive purposes. 

3. BCC Best Practices: There are only two times that using a BCC is allowable. One is when you are sending out a bunch of emails to many recipients where you don't want everyone to see everyone else's email address. This is where you put your locality in the "To" field and BCC one and all else. The other BCC special case is when you want to politely drop someone from an email back and forth.

4. The Rule of Three: The fourth rule for upgrading the productivity of email is to use what I call the "Rule of Three." If you can't sort out something in three emails or less, it's time to pick up the phone. People will often write devices in the email they would never say to the individual in person or over the phone they can let their emotions get the better of them.

What are the features of Email Productivity?

We cover the best-in-class tools in the following categories:

  • Task Organization

  • Marketing Communication

  • Follow up Reminders

  • Inbox Management

  • Customer Support & Communication

  • Contact Information

  • Custom Automation

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