7 Must-Have Features in Team Communication Software

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Team Communication

1. Instant messaging

Instant messaging features such as Slack, Google Chat, and Microsoft Teams are the speediest way for two or more persons to stay connected with each other via their computer or mobile device.

Handy for both business and social exchanges, the biggest plus point of Instant Messaging is that it makes fast work of sharing:

• Text messages
• Audio and video communications
• Files and other content

Because team people can opt to see, join, or ignore conversations, Instant Messaging ignores unwanted disturbances. And many apps merge with other necessary team communication tools.

Getting the most from IM

• Make instant messaging a division of your team communication software for increasing connectivity. For example, while assigning a bunch of team members to collaborate on work that doesn’t always require two people may seem counterproductive, it often leads to unexceptional creative results.
• IM is also an immense way to perform regular team member pulse checks.

Video conferencing softwares like Zoom, Skype, and Google Hangouts make it simple for groups to schedule live, video meetings – one-on-one or in teams.

Colleagues in different locations, for example, can use video conferencing to:

• Participate in brainstorming seminars
• Discuss projects or business contracts
• Interview job candidates and onboard freshers

While not always the best, video face-time can go a long way toward replacing in-person interactions.

Getting the most from video meetings

• Some teams make a point of providing time at the beginning of each regular video conferencing to discuss on a non-business level. Staying connected is simple when team colleagues have the option of sharing events from their individual lives.
• Take benefits from the whiteboarding functionality included in many video platforms to help your group discuss new plans or ideas. Alternatively, you can use charts, and diagrams to interact with any topic on-screen.

Your team can have features like GoToMeetings or Cisco Webex to create personalized video conferencing rooms.

Video room seminars are simple to host, easy to join, and are ideal for:

• Conducting webinars
• Leading training or instructional teaching
• Holding sales or support meetings

The best thing about personalized video rooms is that they’re loaded with communication-enhancing tools like noise removal, speech enhancement, and HD viewing options.

Getting the most from your video room

• Remote staff can have feelings of loneliness or isolation by inviting one another to online work sessions in their personalized communication feature available to them.
• No matter which team communication feature you ultimately reach for, however, confirm alignment across the group, enable ongoing conversations and transparency, and boost collaboration of the projects and work tasks rooms. This is the best way to replicate working and chatting from adjacent desks in a single space.

• Remote staff can have feelings of loneliness or isolation by inviting one another to online work sessions in their personalized communication feature available to them.
• No matter which team communication feature you ultimately reach for, however, confirm alignment across the group, enable ongoing conversations and transparency, and boost collaboration of the projects and work tasks rooms. This is the best way to replicate working and chatting from adjacent desks in a single space.

• Generally used when everyone in your group is online, group chat apps like Flowdock, and Slack are faster than email, phone calls, and video meetings – making team communication more effective.
• Some chat tools even feature a team inbox where notifications from other communication channels (Twitter, for example) can be collected and dealt with.

Getting the most from group chat

• Finding a way to spread the word about team building or micro-events, group chat may prove ideal.
• Team Leader, choosing a group chat tool with a status button that signals when you’re open or free will make you focus on making yourself available as often as possible.

File sharing functionalities and software are strong team communication features that provide authorized members access to serious digital documents.

Popular file-sharing platforms include:

• Box and Dropbox
• Hightail and Egnyte
• Google Drive and OneDrive

The beauty of dedicated file sharing features are those which allow multiple people to use the same records – often at the same time. That means everyone on your team can read, edit, copy, or print the necessary information they need any time, from any location.

Getting the most from shared files

• When you pair file sharing capabilities with software, your group can connect and correlate files, links, media, and meeting notes to create comprehensive, shareable plans and knowledge repositories. Software makes it easy to import and export supported file types like Microsoft Word, Excel, and Project to and from places like Google Drive, OneDrive, and SharePoint.

By adopting a multi-functional communication platform like Microsoft Teams, you can equip your team for seamless conferencing.

Teams brings all the best team communication features under one roof with:

• Videoconferencing
• Group and private text and voice chat
• Email integration through Outlook
• File storage and document sharing

Teams enforce security through team-wide, two-factor authentication. Teams also provide plenty of integration with other software.

Getting the most from your all-in-one platform

• As the ultimate hub for teamwork and intelligent communications, Microsoft Teams gives you the perfect opportunity to experiment with hundreds of teamwork-based tools, including Zoom, Box, GoToMeeting, Cisco Webex, HubSpot, Salesforce, and MindManager.
  
• Take advantage of Co-edit maps, manage team dashboards, create flowcharts, and keep all your joint projects in view. Your team can be busy in dynamic planning, brainstorming, whiteboarding, and more without ever leaving the app.

Mind mapping software like MindManager is a great choice when you need to share large amounts of information in one comprehensive, reliable communication.

Communicating visually with the help of concept maps, flowcharts, and other work diagrams mitigates endless email chains, inefficient meetings, and misalignment that can slow down or derail meetings.

With MindManager, your team can:

• Go from brainstorming to an executable plan within a single session
• Run more effective meetings by following a sequence of mapped talking points
• Capture and present information in a logical flow that keeps everyone on the same page

MindManager’s advanced project management features can even help you avoid the miscommunication pitfalls that cause so many team projects to fail. Coupled with MindManager for Microsoft Teams, users can collaborate in real time with their team members directly within their teleconferencing platform of choice.

Watch the video below for information on how to use MindManager for Microsoft Teams.

Getting the most from your visualisation software

Using Software’s built-in organizational chart template to create a snapshot review of everyone on your team, then choose from other drag & drop templates to visually plan projects, design and manage strategies, and analyze or document work processes.

The easiest way to empower team colleagues to work effectively on their own – and to merge with one other – is by optimizing the team. 

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